Pulse List: 3 AWESOME strategies that will help you get the best out of meetings
A lot of companies and organisations have meetings just for the sake of it and people generally feel forced to come up with stuff to talk about.
A lot of people recoil when they see stuff like “Let’s set up a meeting” in a n email or official communication channel and that’s understandable.
A lot of companies and organisations have meetings just for the sake of it and people generally feel forced to come up with stuff to talk about. The lack of a clear purpose or goal are why these meetings get a bad rep.
Still, meetings are an essential part of business and learning to run them effectively can make you a better leader. Here are some strategies that will help make meetings work in your favour:
Know the rules of engagement: Ensure that people know what the expectations are in any meeting and you need to establish what those are before the meeting and reiterate them at the beginning of the meeting to make sure everyone is on the same page. Make sure your meeting invitation contains information like purpose, goal and/or the desired outcome, time/date/location (logistics), what to prepare (this is huge, and a lot of managers assume people will know this. Don’t assume!), what to bring (if you want something physically brought to the meeting, be sure you state it explicitly.)
Meeting should be dual-purpose: Your meetings should always have a dual purpose — the purpose of the meeting itself and the purpose of said meeting in a broader organizational context. Tie your mission/vision/values/purpose into your meetings and it will remind people of the purpose of their work. Setting up meetings this way is also a way of reinforcing the values of your business in an easy, natural way.
Agendas: By using agendas to set clear expectations helps avoid ambiguity and distraction in meetings. Here’s a simple format for meeting agendas that follows a common organizational pattern:
What the meeting is going to do (Tell them what you’re going to tell them).
The bulk of the meeting and discussion (Tell them).
Summarize the necessary actions and timelines (Tell them what you told them).
As with all things business, there is no one way o go about anything. But using these strategies listed above is an invaluable strategy that could be very helpful in getting best out of your meetings.